Chartered Accountant discusses tax deductions for employees



If you work for someone, you are probably eligible for fewer tax breaks than the self-employed. However, you may not be claiming everything to which you are entitled. Chartered Accountant Cathy McGill, Associate Partner, Tax Services, with PwC in Toronto, talks about tax deductions for employees.

Union and professional dues – "Union dues and professional dues are deductible, providing you are paying them yourself, you are not reimbursed by your employer, and they are to maintain your membership or professional status," says McGill. "They are not deductible if you are receiving a specific benefit from the organization."

Transit passes – "You can claim a 15 per cent federal tax credit for the cost of your transit pass, providing it is for unlimited travel, such as a monthly pass, a series of five-day passes or a payment card used for at least 32 one-way trips (16 round trips) during a 31-day period," explains McGill. "Be sure to keep your receipts."

Child care – "Child care costs are deductible but must be claimed by the lower-income spouse," says McGill. "If one spouse is not working, child care costs are not deductible, since the deduction is provided for expenses incurred for the purpose of earning income. There is an exception where the non-working spouse was a student or infirm. The amounts you can claim vary, depending on the age of the child."

Vehicle costs – "Different rules apply, depending on whether your employer provides the vehicle, you receive a vehicle allowance, or you use your own vehicle," explains McGill. "The cost of commuting between your home and workplace is not deductible. However, if you must drive as part of your employment, you may be able to claim certain deductions. The rules are more flexible if you are a commissioned sales employee." In any case, be sure to keep a detailed log of your vehicle use. "To claim a deduction, you must obtain a T2200 form, which is signed by your employer and sets out the requirements of your employment."

Moving expenses – "You may be eligible to deduct the moving expenses you paid yourself, without reimbursement from your employer, if you moved to be at least 40 kilometres closer to a job in Canada," says McGill.

Costs of tools – "If you are required by your employer to provide your own tools, you may be able to claim a tax deduction," advises McGill. "Again, you will need to obtain a completed and signed T2200 form to confirm that this is a condition of your employment."

Home office costs…maybe – "Because it is so easy today to work remotely, many employees think they can claim a deduction if they have some space at home where they work," explains McGill. "However, to qualify for this deduction you need to perform at least 50 per cent of your work from your home office or regularly meet customers or clients there."

In the case of a non-commissioned employee, the employer must require him or her to provide his or her own resources in order to be eligible for the home office tax deductions.

"The rules around tax deductions for employees are restrictive and can be complicated," says McGill. "To be sure about what you can claim, talk to your Chartered Accountant.


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